Memorandums of instruction (MOIs) are essential tools for communicating within the military. They provide clear and concise instructions on a variety of topics, from operations to training. An effective MOI clearly outlines the what, how, when, and why of a task, ensuring that all personnel can execute it successfully. To ensure consistency and efficiency, it is crucial to use a standardized MOI template.
In this article, we will provide a comprehensive guide to army memorandums of instruction templates. We will cover the basics of MOI structure, formatting, and language, as well as provide tips for creating effective MOIs. Whether you are a seasoned military professional or new to writing MOIs, this guide will help you create clear, informative, and actionable documents.
Structure and Formatting
The structure of an MOI is essential for ensuring clarity and ease of understanding. MOIs typically include the following sections:
- Heading: The heading should clearly state the purpose of the MOI.
- References: List any relevant regulations, directives, or other documents that support the MOI.
- Abbreviations: Define any abbreviations used in the MOI.
- Purpose: State the specific objectives or goals of the MOI.
- Scope: Specify the personnel, units, or areas affected by the MOI.
- Responsibilities: Outline the roles and responsibilities of individuals or units involved in carrying out the MOI.
- Procedures: Provide detailed instructions on how to perform the task.
- Coordination: Describe how different units or individuals will coordinate to execute the MOI.
- Reporting: Specify how progress or completion of the task will be reported.
The formatting of an MOI should be consistent with army standards. Use a clear and concise font, such as Times New Roman or Arial. The document should be single-spaced with 1-inch margins on all sides. Use headings and subheadings to organize the content and make it easy to read.
Language and Style
The language used in an MOI should be clear, concise, and professional. Avoid jargon or technical terms that may not be understood by all readers. Use active voice and present tense whenever possible. Sentences should be short and to the point. Avoid using personal pronouns, such as “I” or “you.” Instead, use impersonal language, such as “personnel” or “individuals.”
The tone of an MOI should be authoritative and respectful. The writer should assume that the reader has the necessary knowledge and experience to carry out the instructions. However, it is important to avoid being condescending or overly formal. The goal is to create a document that is clear, easy to understand, and actionable.
Use the following tips to create effective army memorandums of instruction:
- Keep it concise: An MOI should be as short and to the point as possible.
- Be clear and specific: Leave no room for misinterpretation.
- Use active voice: This makes the document more engaging and easier to read.
- Proofread carefully: Ensure that the MOI is free of errors before distributing it.
- Get feedback: Ask a colleague or supervisor to review the MOI before finalizing it.
By following these guidelines, you can create army memorandums of instruction templates that are clear, concise, and effective. These templates will help you communicate essential information to your personnel and ensure that tasks are executed successfully.
